Administrative Assistant – Amazon – Seattle, WA

Amazon.com Services LLC is looking for a dedicated and highly organized Administrative Assistant to join our fast-growing, dynamic team within the Worldwide Fulfillment by Amazon organization. This role is ideal for someone who thrives in a fast-paced environment and wants to be a key contributor to Amazon’s operational success.

You will work directly under the Executive Assistant to the Vice President of Worldwide Fulfillment, providing vital administrative support that will help streamline operations and contribute to the team’s efficiency.

About the Role Administrative Assistant

We are seeking an individual who is dependable, customer-obsessed, and self-motivated. You will manage a variety of tasks to ensure the seamless operation of the VP’s office. From handling complex scheduling and coordinating travel to managing key deliverables and supporting leadership meetings, your role will be integral to the success of Amazon’s fulfillment operations.

This is an excellent opportunity to work with senior executives and be a part of a high-performing team that plays a crucial role in Amazon’s global growth strategy.

This position offers the chance to advance your career while developing a wide range of administrative and operational skills. You’ll be exposed to the inner workings of a global leader in e-commerce, gaining insights into strategic operations that drive Amazon’s logistics and fulfillment success.

Key Responsibilities

As an Administrative Assistant for the Worldwide Fulfillment by Amazon team, you will play a pivotal role in supporting senior leadership and ensuring smooth day-to-day operations. Your main responsibilities will include:

• Providing daily onsite support for the VP, including tracking and printing important documents.
• Serving as the backup for calendar management and scheduling for the VP.
• Coordinating domestic and international travel and creating detailed travel itineraries.
• Completing and filing expense reports in a timely manner.
• Supporting logistics and planning for leadership meetings and managing team morale events.
• Tracking the completion of deliverables and following up on outstanding action items to ensure deadlines are met.
• Managing special projects as assigned, ensuring successful execution and timely completion.

Basic Qualifications

To succeed in this role, you must meet the following qualifications:

• High school diploma or equivalent.
• 1+ years of experience working with computers and Microsoft Office products (Word, Excel, Outlook).
• Ability to work 40 hours per week, with occasional overtime as required.
• Physically able to lift up to 49 pounds, stand/walk during shifts up to 12 hours, and frequently push, pull, squat, bend, and reach.
• 21 years of age or older.
• Strong organizational, communication, and interpersonal skills.
• Proven ability to prioritize tasks and manage multiple assignments simultaneously.
• 1+ years of experience in executive-level calendar management.
• 1+ years of experience planning, organizing, and supporting large meetings and events.

Preferred Qualifications

The following qualifications will set you apart as a candidate:

• Bachelor’s degree or equivalent work experience.
• Experience managing end-to-end projects with minimal supervision.
• Experience coordinating domestic and international travel for senior executives.
• Exceptional attention to detail and the ability to meet tight deadlines.
• Ability to complete complex tasks quickly, with minimal guidance.
• Demonstrated ability to design and improve administrative processes.
• High level of integrity and discretion in handling confidential information.

Compensation and Benefits

At Amazon, we recognize the diverse needs of our employees and offer a comprehensive compensation package that reflects the cost of labor across U.S. markets.

The base pay for this position ranges from $42,000/year in our lowest geographic market to $79,800/year in our highest geographic market. In addition to base salary, equity, sign-on payments, and other forms of compensation may be provided as part of the total package.

How to Apply

Join Amazon as an Administrative Assistant and contribute to the future of innovation. Apply today to be a part of a fast-paced, collaborative, and customer-focused team!

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