Project Coordinator – Tesla – Markham, ON

Tesla is looking to bring on a Project Coordinator to support its growing Technical Project team in Markham, Ontario. This is a role for someone who thrives on structure, stays cool under pressure, and genuinely enjoys keeping complex projects on track across multiple departments and stakeholders.

You’ll be at the centre of project coordination activities — from maintaining schedules and tracking milestones to managing budgets and preparing leadership-facing dashboards. If you’re someone who takes ownership and communicates clearly across both technical and non-technical audiences, this could be a strong fit.

About the Role: Project Coordinator

As a Project Coordinator at Tesla’s Markham location, you’ll serve as the central point of contact for interdepartmental requests and cross-functional project activities. Your day-to-day will involve maintaining the integrated project schedule, tracking phase gates and milestones, flagging risks, and keeping governance documentation up to date. You’ll work directly with internal and external stakeholders to ensure plans, resources, and reporting stay aligned.

Strong budget tracking and documentation discipline are essential in this role. You’ll process invoices and purchase orders, produce weekly status reports, and organize governance meetings — all while managing a fast-moving priority list that can shift based on evolving business needs.

Benefits and Salary

Tesla offers employees access to a range of benefits as part of its total compensation package. While specific salary details were not listed in this posting, Tesla is known for competitive pay structures. Benefits details will be shared during the hiring process.

Responsibilities

In this role, you’ll be responsible for keeping multiple projects organized and moving forward simultaneously. From managing documentation and budgets to facilitating meetings and escalating risks, your work directly supports Tesla’s ability to deliver on its technical project commitments.

• Maintain and update a master project priority list weekly, incorporating stakeholder input and ensuring alignment across plans, resources, and reporting
• Own the integrated project schedule, proactively resolving conflicts, conducting weekly health checks, and flagging risks to delivery timelines
• Track milestones and phase gates rigorously, escalate delays with impact assessments, and maintain an active risk register with mitigation plans
• Manage budget tracking, invoice and PO processing, and forecast updates while providing regular spend summaries to stakeholders
• Act as the central hub for interdepartmental requests, prioritizing, tracking, and closing actions with clear deadlines and context
• Prepare weekly status reports and dashboards, organize governance meetings, and document decisions, minutes, and action items for leadership review
• Maintain governance records, decision logs, and project documentation while supporting visibility into resource allocation across projects

Requirements / Skills

Tesla is looking for a candidate who brings proven experience in project coordination within a manufacturing environment, along with the organizational discipline and communication skills to manage competing priorities in a fast-paced setting. You’ll need to be equally comfortable talking shop with technical teams and presenting clearly to leadership.

• Minimum 3 years of experience in an administrative role, ideally focused on manufacturing project management
• Strong multitasking ability and the capacity to prioritize effectively in a fast-paced work environment
• Proven track record of client-facing communication and flexible time management with shifting priorities
• High proficiency in both technical and non-technical communication, with the ability to tailor messaging to different audiences

How to Apply

To apply, visit the official job posting using the link below. Make sure your resume is up to date and reflects your project coordination experience before submitting.

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