Executive Assistant / Executive Operations Analyst – Canadian Tire – Toronto, ON

Canadian Tire Corporation is one of Canada’s most recognized and trusted companies, and their Toronto office is looking for a sharp, discreet, and highly organized professional to support the Senior Vice President & Chief Audit Executive. This Executive Assistant / Executive Operations Analyst role sits within the Office of the Chief Audit Executive and blends traditional executive support with modern operational and analytical responsibilities — including the use of AI-enabled productivity tools like Microsoft 365 Copilot.

This is not your typical administrative role. It calls for someone who can manage complex calendars one moment and prepare polished Audit Committee materials the next — all while handling sensitive governance, financial, and board-related information with absolute discretion and professionalism.

About the Role: Executive Assistant / Executive Operations Analyst

At the heart of this position is a mandate to keep the Office of the Chief Audit Executive running smoothly and efficiently. You’ll serve as an extension of the CAE’s office, coordinating the operating rhythm of the function, tracking deliverables, and contributing to high-profile reporting initiatives. Day to day, you’ll manage complex calendar and meeting logistics, prepare executive-ready materials, coordinate with board members and senior leaders, and support departmental reporting including quarterly Audit Committee packages, department KPIs, and annual planning documents.

What sets this role apart is the expectation to actively leverage Microsoft 365 Copilot and other approved AI tools to improve workflows, draft communications, and organize meeting outputs — while applying strong judgment to review AI-generated content for accuracy, tone, and confidentiality. You’ll also identify opportunities to simplify and standardize administrative and reporting processes across the function, making a tangible impact on how the department operates.

Benefits and Salary

Canadian Tire offers a broadband salary range of $53,000 – $88,000 CAD, with a typical hiring range between $70,000 and $85,000 depending on experience, market benchmarks, and internal equity. In addition to competitive pay, the company provides comprehensive benefits and retirement programs, performance incentives, continuing education support, product discounts, and career growth opportunities. Eligible employees also receive access to an enhanced mental health benefits program worth up to $5,000 per year, Canadian Tire Profit Sharing, and savings programs — reflecting a strong commitment to total employee well-being.

Responsibilities

In this role, you’ll be responsible for a wide range of executive support and operational functions that directly enable the Chief Audit Executive and the broader team to operate at a high level. From managing day-to-day logistics to producing governance-quality reporting materials, your contributions will be visible and meaningful. Here’s a closer look at what you’ll be doing:

• Managing complex calendars and scheduling for the SVP & Chief Audit Executive, including travel arrangements, expense reporting, and communications coordination
• Supporting the operating rhythm of the office through agenda planning, deliverable tracking, action-item follow-up, and meeting cadence management
• Liaising with senior executives, board members, internal stakeholders, and external partners to ensure smooth coordination of priorities, meetings, and materials
• Preparing and maintaining departmental reporting including quarterly Audit Committee materials, KPI dashboards, client surveys, management action items, and annual planning documents
• Leveraging Microsoft 365 tools — including Excel, Word, PowerPoint, Outlook, Teams, and Forms — to produce polished presentations, trackers, briefing materials, and meeting summaries
• Using AI tools such as Microsoft 365 Copilot to draft communications, summarize information, organize meeting outputs, and identify opportunities to reduce repetitive work
• Reviewing AI-assisted outputs with sound judgment for accuracy, tone, confidentiality, and appropriateness before use or distribution
• Handling confidential information — including financial, audit, governance, and board-related data — with the highest level of discretion and integrity
• Coordinating team events, onboarding activities, vendor interactions, catering, A/V requirements, and other operational logistics
• Identifying opportunities to simplify and standardize administrative and reporting processes within the function

Requirements / Skills

The ideal candidate brings a strong blend of executive support expertise, analytical capability, and genuine enthusiasm for technology-enabled productivity. Canadian Tire is looking for someone who handles sensitive information with care, communicates clearly at the executive level, and takes initiative without needing to be directed. Here’s what you’ll need to succeed:

• 5+ years of experience supporting senior-level executives in a fast-paced professional environment; experience in audit, finance, governance, legal, or risk functions is a strong asset
• Advanced Microsoft 365 proficiency — particularly in Outlook, Excel, Word, PowerPoint, and Teams — with the ability to produce executive-quality materials
• Practical experience with AI productivity tools such as Microsoft 365 Copilot, with the judgment to review outputs for accuracy and confidentiality
• Exceptional discretion and confidentiality when handling privileged, board-related, financial, and personnel information
• Strong analytical and reporting skills, including the ability to organize data, identify trends, reconcile details, and produce clear executive summaries
• Outstanding written and verbal communication skills, with the ability to prepare concise, polished materials for senior governance audiences
• Proven relationship-building skills with the ability to interact confidently with board members, senior leaders, and external partners
• Familiarity with SAP Concur or similar travel and expense management systems is considered an asset

How to Apply

To apply for this position, use the official link below to submit your application through Canadian Tire’s careers portal. Make sure your resume is current and tailored to reflect your executive support experience and relevant technical skills before submitting.

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