Design Operations Coordinator – FedEx – Mississauga, ON

FedEx is looking for a Design Operations Coordinator to join their team in Mississauga, Ontario. This is a remote-eligible, full-time position that sits at the heart of a fast-paced creative design environment — ideal for someone who thrives behind the scenes keeping operations organized, teams aligned, and events running without a hitch.

This role is far from a traditional admin job. You’ll be the operational backbone of the FedEx design team, handling everything from meeting coordination and budget processing to team recognition programs and internal communications. If you enjoy bringing structure to creative spaces and have a knack for team coordination, this position is worth a close look.

About the Role: Design Operations Coordinator

As the go-to person for the design team’s day-to-day operational needs, you’ll support leadership check-ins, coordinate Design All-Hands meetings, manage team milestone calendars, and help keep the organizational chart accurate and up to date. You’ll also assist in running the team’s awards program, processing monthly swag orders, and coordinating logistics with the administrative assistant.

On the operations side, you’ll process budget invoices, assist with event planning, and help create and distribute team surveys. Working closely with colleagues across the design organization, you’ll help ensure that internal processes are smooth and that team members have what they need to do their best work. Collaboration, attention to detail, and strong organizational skills are what will make you successful here.

Benefits and Salary

FedEx is known for offering competitive compensation and a comprehensive benefits package to its employees. While specific pay details were not disclosed in this posting, FedEx typically provides access to health and wellness benefits, employee recognition programs, and professional development opportunities. The company is committed to an inclusive, respectful workplace and actively supports employees from diverse backgrounds. Accommodation is available throughout the recruitment and selection process upon request.

Responsibilities

The Design Operations Coordinator at FedEx plays a pivotal role in keeping the design team functioning at its best. From meeting logistics to budget tracking to recognition programs, your contributions directly support the team’s ability to deliver creative work efficiently and cohesively.

• Manage meeting agendas for leadership check-ins and Design Reviews, capturing and publishing notes and next steps
• Coordinate All-Hands meetings by creating presentation shells, working with presenters, and distributing key takeaways
• Maintain team calendars and Slack workflows for milestones, trainings, performance management cycles, and awards submissions
• Administer recognition programs including the team’s awards program and monthly swag selection process
• Process monthly swag orders and coordinate shipping in partnership with the administrative assistant
• Handle budget invoices for payment processing as part of design operations
• Maintain the organizational chart to keep team information current and accurate
• Support event planning by partnering with the admin assistant to help plan and host team events
• Create and distribute team surveys to gather feedback and support team development initiatives

Requirements / Skills

The ideal candidate brings a solid background in administrative or team coordination roles, ideally within a design or creative environment. FedEx values candidates who are proactive, organized, and comfortable working independently in a remote work setting while staying closely connected to a busy team.

• Community college diploma or equivalent educational background
• Minimum 3 years of experience in an administrative or team coordination role, preferably within a design or creative environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Communication skills sufficient to coordinate across teams, publish meeting notes, and distribute surveys clearly
• Proficiency with collaboration tools such as Slack and calendar management platforms
• Bilingualism (French and English) required if residing in the province of Quebec

How to Apply

To apply for this Design Operations Coordinator position at FedEx, use the official application link below. Make sure your resume is up to date and reflects your relevant administrative and coordination experience before submitting.

Share This Opportunity

Know someone who might be interested? Share this job posting and help them join FedEx in Mississauga.