Administrative Assistant III – UPS – Burlington, ON

UPS, one of the world’s leading logistics and delivery companies, is hiring an Administrative Assistant III at its Burlington, Ontario location. If you’re an organized, detail-oriented professional with strong office skills and a knack for working with complex documentation, this full-time, permanent role offers a solid opportunity to put your experience to work with a Fortune Global 500 company.

This isn’t your typical administrative role. You’ll be handling advanced administrative responsibilities — from preparing complex reports and conducting document audits to coordinating meetings and supporting both internal and external contacts. The position also involves working with international shipping documents and ensuring compliance with government regulations, making it an ideal fit for someone who thrives on accuracy and loves diving into the details.

About the Role: Administrative Assistant III

Based at 4150 Mainway, Burlington, ON, this role operates Monday to Friday, 8:00 AM to 4:30 PM, with some flexibility required for statutory holidays. You’ll be performing a broad range of office administration duties, including word processing, data entry, document auditing, phone handling, mail distribution, and conference room coordination. You’ll also compile information from multiple sources and work with software tools like MS Access, Excel, and Word to produce reports and analyses.

This position carries a level of responsibility that goes beyond standard admin work. You may guide and direct less experienced team members, handle confidential materials on a regular basis, and take ownership of small-scale projects. Attention to detail, communication, and the ability to manage competing priorities are key to success in this role.

Benefits and Salary

The starting wage is $19.42 per hour, with the pay range for successful candidates between $19.42/hr and $21.84/hr. UPS is a diverse and equal opportunity employer committed to providing accommodations for candidates with disabilities throughout the recruitment process.

Responsibilities

In this role, you’ll be at the centre of administrative operations, supporting logistics documentation, internal reporting, and cross-functional coordination. The work is varied and detail-intensive — no two days are exactly alike, and your ability to stay organized under pressure will make a real difference to the team.

• Examine commercial invoices, international bills of lading, and shipping documents for completeness and accuracy
• Research and correct errors resulting from incorrect pre-advise information
• Compile and save shipping documents (paper or electronic) in compliance with government regulations
• Prepare complex reports and presentations for internal and external stakeholders
• Perform analysis using various software packages and databases, including MS Access
• Provide advanced office support including word processing, data entry, auditing documents, and answering phones
• Coordinate meetings, distribute mail, and manage conference room reservations
• Prepare and coordinate information for internal and external contacts
• Handle confidential materials with discretion on a regular basis

Requirements / Skills

The ideal candidate brings a combination of technical proficiency and strong communication skills. UPS is looking for someone who can work independently, handle complex documentation with precision, and occasionally step into a mentorship or guidance role with newer team members.

• High School Diploma, GED, or international equivalent required
• 2+ years of office or warehouse support experience is preferred
• Strong analytical skills with the ability to identify and resolve discrepancies
• Proficiency in Microsoft Office — specifically Word, Excel, Access, and Outlook
• Accurate and rapid data entry capabilities
• Excellent communication skills — both oral and written — along with strong time management and attention to detail

How to Apply

To apply for this Administrative Assistant III position at UPS in Burlington, use the link below to visit the official job posting. Make sure your resume is current and tailored to reflect your relevant administrative and documentation experience before submitting.

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